Protecting Protected Health Information (PHI)" When sharing PHI via telephone, verify who the other party is." PHI should not be left on voice mail or answering machines." Use only internal e-mail system, which has been secured, when sharing PHI.l( PGOMH Information Security Structure" Central OMH Information Security Officer and team." Facility Information Security Liaisons." If questions, ask your supervisor or Facility Information Center Coordinator (FICC)."$ '6'('X(QHProtecting Protected Health Information (PHI) " Never include PHI in e-mail subject lines, headers, or the first few lines of the message." Change passwords regularly and keep them private." Use only OMH-trusted fax machines when sending PHI.( _6 8 ,]]DRIProtecting PHI - Review" When sharing PHI via telephone, verify who the other party is." PHI should not be left on voice mail or answering machines." Use only internal e-mail system, which has been secured, when sharing PHI.|(CAPBSJProtecting PHI - Review (continued)" Never include PHI in e-mail subject lines, headers, or the first few lines of the message." Change passwords regularly and keep private." Use only OMH-trusted fax machines when sending PHI.((b29RTKProtecting PHI - Review (continued)" Seek assistance from OMH Information Security Officer, Liaison or FICC." Additional guidance can be found in OMH s Information Security Policy and Standards." When printing PHI, be physically present at the printer unless the printer is in a secure OMH area." Clearly label all Protected Health Information as OMH PHI. x((LZi7,UULMailing PHIFor Internal Mail: Use a sealed envelope clearly labeled Protected Health Information To be opened by Addressee Only. L(jVMMailing PHI" For External Mail: If NOT intended for treatment, payment, or healthcare operations, use certified (or equivalent) mail or a bonded courier, to protect the PHI and document the disclosure." For External Mail: If intended for treatment, payment, or healthcare operations, protect PHI by taking reasonable precautions against inappropriate disclosure.(7MWNDisposing of PHI " Paper - Use a shredder." Electronic Physically destroy the disk or cd.c(''3_XOvStoring or Transporting PHI" Use a secured enclosure (e.g., store in a locked cabinet or desk, transport in a carrying case)." When in digital format, data must be encrypted.($'$g'4YPFor Guidance on Safeguarding PHI " Ask for help from your supervisor, OMH Information Security Officer, Facility Information Security Liaison, or Facility Information Center Coordinator (FICC)." Treat all PHI as if it were YOUR personal PHI." Talk to your co-workers and supervisors about security concerns and effective measures to maintain security.u (''0'tZQ;Please Stop the Program and Complete Learning Activity Five*, • Inappropriate use of computer systems, and • Any unauthorized intrusion into OMH information either digital or hard copy. Please Stop the Program and Complete Learning Activity Six., ÐÏ à¡± á> þÿ þÿÿÿnÝ Í Î .